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Adding spaces

Add rooms and areas with optional photos (AI-assisted)

Overview

Spaces are the rooms and areas inside a property—Kitchen, Garage, Backyard, Utility Room. They help you keep inventory and maintenance organized by where things are, not just what they are.

Adding a space is simple: optionally add photos for AI suggestions, review the details, then save. Nothing is created until you confirm.

Start from Spaces

Open Spaces from the property navigation. From the spaces list you can search, filter by property, and click Add Space.

Spaces table view showing property filter, search input, and an Add Space button
Start from Spaces: search, filter, then click Add Space

Step 1 — Photos (optional)

Add a few photos of the room/area from different angles. Photos help iMaintain suggest details (like the space type and description) and surface helpful maintenance ideas.

If you don’t have photos yet, you can skip this step and still create the space.

Add a new space wizard Step 1 Photos showing multiple room photo upload tiles
Step 1: Add a few room photos (optional) to get AI suggestions

AI analysis (optional)

If you add photos, iMaintain will analyze them. This may take a moment.

AI analysis in progress dialog shown during space photo analysis
AI analyzes your photos to suggest space details

Step 2 — Review & save

Review where the space belongs and confirm the details before saving:

  • Property & space type: property, space category (Interior/Exterior), and the space type (Kitchen, Bathroom, etc.)
  • Space details: name, floor level, size/area, and an optional description
  • AI suggestions (when photos are provided): notable characteristics, fixtures/appliances, systems visible, and maintenance suggestions

Everything is editable. Adjust anything that doesn’t look right, then click Save Space.

Add a new space wizard Step 2 Review showing property and space type fields, space details fields, and AI analysis chips for characteristics, fixtures, and systems with a Save Space button
Step 2: Review details, confirm AI suggestions, then save

After saving

After saving, you’ll land on the space detail page where you can manage the key pillars for that space:

  • Schedules, Reminders, and History
  • Files (photos and documents)
  • Notes

This page is also where you’ll see inventory connected to the space over time.

Space details page showing the Overview tab and the tabs for Schedules, Reminders, History, Files, and Notes
After saving: manage space details, maintenance, files, and notes from one place

Tips for better results (with photos)

  • Take 2–4 photos from different corners of the room.
  • Include systems and fixtures (vents, outlets, water shutoffs, appliances) when relevant.
  • Use good lighting and avoid motion blur so details are clear.