A system for shared assets and responsibility
Manage shared assets with clear ownership and continuity—so history stays with the asset, not the inbox.Built for associations, HOAs, property clubs, and other shared property communities.
- Clear shared responsibility
- All records in one place
- Continuity as teams change
Used by property managers, rental operators, pet organizations, real estate teams, and other asset-driven organizations.
Early commercial users already rely on iMaintain to keep shared records organized—without adding unnecessary complexity.
The problem
Shared assets break down when information isn’t shared.
Information scattered
Details live across inboxes, texts, spreadsheets, and “whoever remembers.”
History gets lost
When staff or volunteers change, the context disappears with them.
No shared context
When something breaks, teams waste time re-learning what happened before.
Ownership is unclear
Tasks get missed because responsibility isn’t obvious.
How iMaintain helps
Built around assets, not inboxes.
iMaintain keeps maintenance history, notes, photos, and documents attached directly to the assets they belong to. That way your organization keeps continuity—regardless of who is on the team this month.
Shared access with clear ownership
Invite collaborators and keep responsibility visible—without confusion.
Records stay with the asset
History lives with the property, pet, or item—so context doesn’t disappear.
Maintenance and documentation in one place
Photos, receipts, notes, and timelines are easy to find when you need them.
Continuity as teams change
New staff and volunteers can step in with confidence because the history is already there.
Common use cases
Practical workflows for real organizations.
Property management & rentals
Challenge: Maintenance history gets fragmented across vendors, staff, and unit files—especially across multiple properties.
How iMaintain helps: Keep tasks, work history, costs, and documents organized per property so teams can act quickly and consistently.
Pet organizations & fostering
Challenge: Care histories and schedules can get lost between fosters, volunteers, and coordinators.
How iMaintain helps: Keep health records, notes, vaccinations, and documents attached to each pet so transitions stay smooth.
Real estate teams
Challenge: Property readiness requires coordination—repairs, prep, and documentation often live across messages and shared drives.
How iMaintain helps: Track what was done, store supporting files, and keep a clear timeline that the whole team can reference.
Other asset-driven organizations
Challenge: Any team managing equipment, facilities, or shared assets needs continuity and a reliable record.
How iMaintain helps: Use the same asset-centered approach to keep history and responsibilities clear over time.
Getting started
Start small. Invite collaborators. Grow naturally.
Begin with one asset or group
Start with one property, one group, or one set of records.
Invite the right people
Add teammates or volunteers so everyone can work from the same system.
Build continuity over time
As you track work and records, your history becomes more useful—not more confusing.
Want to see if iMaintain is a fit for your organization?
We’re happy to talk through your workflow and recommend a starting point that keeps things simple.
Calm, practical guidance—no pressure, no obligation.