Manage belongings
Track appliances, tools, electronics, and valuables with AI-tagged photos.
Overview
Belongings are the things you own and care about—appliances, tools, electronics, furniture, and valuables. In iMaintain, Belongings live inside your broader Inventory and stay connected to:
- Where they belong (Property + Space)
- What you know about them (purchase, value, identifiers)
- Everything that supports them (photos, receipts, warranties, manuals)
- What changes over time (maintenance, reminders, history)
You can add an individual item with focused details, or inventory multiple items in a room/space using a few photos from different angles. Nothing is added until you review and confirm.
QR codes and public messages
Belongings can use QR codes when a physical label helps. Put an Asset label on an appliance, tool, equipment case, or valuable item so authorized users can open its record quickly. A Public message form can let someone report an issue with that item without signing in.
Learn how to create and print labels in QR codes & labels, and how submitted messages flow into the Inbox.
Documentation Sections
- Adding belongings - Add by photo (AI-assisted) or import your existing list
- Viewing belongings - Search, filter, and browse your inventory across properties and spaces
- Belonging maintenance - Schedules, reminders, and history for item-level care
- Belonging files - Receipts, manuals, photos, and documents stored with each item
- Belonging notes - Capture details that don’t belong anywhere else (and keep them searchable)
- Copilot for belongings - Ask questions, generate reports, and research items with citations
- QR codes & labels - Print secure labels and public message QR codes
Related
- Import your data (overview) - Bring in items from spreadsheets or exports
- Import inventory items - Step-by-step import guide
- Export your data - Download a human-readable ZIP (JSON + files)
- Manage properties - Properties are the foundation for organizing belongings
- Manage spaces - Use rooms/areas to keep inventory organized
- iMaintain Calendar - Your schedules and reminders roll up into one view
- Files, search, and notes - Find receipts, manuals, and notes quickly
- iMaintain Copilot - Ask questions and get help using your inventory as context
- Inbox - Review public messages and follow-up actions