iMaintain
Sign In

Space maintenance

Schedules, reminders, and history for space-level care.

Overview

Spaces aren’t just labels—they’re a practical way to track maintenance by location.

Use space-level maintenance for tasks like:

  • Under-sink inspections and shutoff checks (Kitchen, Laundry)
  • Seasonal checks (Basement, Attic, Garage)
  • Filters, vents, and fixtures (Utility rooms, bathrooms)

Everything you add stays connected to the space over time: Schedules, Reminders, and History.

Schedules

Schedules are your plan. Create one-time or recurring tasks and keep them tied to the space where the work happens.

Space details page on the Schedules tab showing a maintenance schedules table with frequency, next due date, status, and an Add Maintenance button
Schedules: see what’s due and add space-level maintenance tasks

Add a maintenance schedule

Click Add Maintenance to create a space maintenance task. The flow is a simple 4-step wizard:

  1. Task
  2. Schedule
  3. Reminders
  4. Review

Nothing is saved until you confirm in the final step.

Step 1 — Task

Choose what you want to do and add optional notes or instructions. If you don’t see the right task, you can create one.

Create maintenance task wizard Step 1 Task showing a task selector, plus button to add a task, and optional notes field
Step 1: Choose the task and add optional notes

Step 2 — Schedule

Choose whether the task is recurring or one-time, then set the frequency and start date (and an optional end date).

Create maintenance task wizard Step 2 Schedule showing recurring vs one-time options, frequency selector, and start/end date fields
Step 2: Set recurrence and dates

Step 3 — Reminders

Add an email reminder (for example: 7 days before due) and optionally enable a completion email. If you use team accounts, you can also assign the task and add followers.

Create maintenance task wizard Step 3 Reminders showing reminder toggle, days ahead, completion email toggle, and optional assignment controls
Step 3: Configure reminders (and assignment, if available)

Step 4 — Review

Confirm the details and save.

Create maintenance task wizard Step 4 Review showing a summary of the room, schedule, reminder settings, assignee, and notes with a Save button
Step 4: Review and save

After saving, the schedule appears in the space’s Schedules list and syncs to Reminders and Calendar.

Reminders

Reminders help you remember what’s coming up without constantly checking your schedules.

Space details page on the Reminders tab showing a maintenance reminders table with remind date, due date, and reminder status
Reminders: see what’s coming up and when you’ll be notified

History

History is your record of what was completed—useful for troubleshooting, tracking patterns, and knowing what was done last (and when).

Space details page on the History tab showing maintenance history entries with completed date, cost, performed by, notes, and attachments
History: a record of completed work for the space

Everything rolls up to the calendar

Space schedules and reminders roll up into your calendar so you can view everything due in one place.