Adding belongings

Add items by photo (AI-assisted) or import your existing list—nothing is saved until you confirm.

Overview

There are two ways to add belongings (inventory items) in iMaintain:

Add by photo (AI-assisted) for quick, accurate setup while you walk around your home.
Import your data if you already have a spreadsheet/export and want to bring it into iMaintain in bulk.

In both paths, you stay in control. Review what we detected and edit anything before you save.

Option A — Add by photo (AI-assisted)

The Add Item flow is designed to be fast on desktop and mobile:

Choose where it belongs (Property and optional Space).
Add photos (and optional receipts / serial number photo).
Review and save.

You can add:

A single item (one specific belonging with focused detail), or
Multiple items in a room/space by uploading a few photos of the area from different angles, then selecting which items to save.

Start from Inventory

Open Inventory, then click Add Item (or Add Your First Item when your list is empty).

Inventory page empty state with Add Your First Item button and Add Item button in the top right — Start from Inventory and click Add Item (or Add Your First Item)

Step 1 — Location

Choose the Property and (optional) Space/Room where the item belongs.

Single item flow (one item)

Step 2 — Photos (optional)

Add a few photos to help iMaintain identify the item and prefill details. Best results come from a front/back photo plus a clear serial/model label when available.

Add items modal Step 2 Photos with Single item selected showing upload cards for Front View, Back View, Receipt/Documentation, and Serial Number/ID — Step 2 (Single item): Add optional photos (front/back, receipt, serial/model label)

When you continue, iMaintain runs AI analysis.

AI Analysis in Progress dialog while analyzing belonging images — AI analyzes your photos before the Review step

Step 3 — Review and confirm

Review what was detected and edit anything you want before saving.

Add items modal Step 3 Review showing AI suggestions such as item type, manufacturer, model number, serial number, value, and purchase details — Step 3 (Single item): Review and confirm details before saving

After saving, the item appears in Inventory.

Inventory table view showing a newly created item with status, property, space, and current value — After saving: the item appears in Inventory

Multiple items flow (room/space inventory)

Use this mode when you want to capture several items quickly (for example: a garage, closet, storage room, or workshop).

Step 2 — Room photos (optional)

Switch to Multiple items (room) and upload 2–4 photos of the room from different angles.

Add items modal Step 2 Photos with Multiple items (room) selected showing upload cards for Room Photo 1 through Room Photo 4 — Step 2 (Multiple items): Add 2–4 room photos from different angles

When you continue, iMaintain runs AI analysis.

AI Analysis in Progress dialog while analyzing room photos — AI analyzes your room photos before the Review step

Step 3 — Review, select, and save

Review the identified items, adjust details as needed, and select which items you want to save.

Add items modal Step 3 Review showing room summary and a list of identified items with checkboxes and expandable rows — Step 3 (Multiple items): Review identified items and select what to save

After saving, all selected items appear in Inventory.

Inventory table view showing multiple newly created items in a space with current values — After saving: your selected items appear in Inventory

What AI can help with

When you add photos, iMaintain can suggest details like:

Item type/category (for organizing and filtering)
Manufacturer, model number, serial number (when visible)
A reasonable estimated value (when enough context exists)
Typical maintenance suggestions (for long-term care)
A best-effort owner’s manual link when available

What’s optional vs required

Required: Item type and item name (you can edit both during Review).
Optional: Photos, receipt, serial number, value, warranty/insurance info, schedules, reminders, files, and notes.

Option B — Import your data (bulk)

If you already track inventory in Excel/Sheets or you have an export from another tool, importing is the fastest path.

Importing runs analysis first so you can review detected items, fix anything missing (like category), and import only what you choose.

What gets saved (and what doesn’t)

Saved: the fields you confirm when you create an item.
Not required: you can start with the basics and fill in details later.
No guesswork required: if something is unknown, it’s okay to leave it blank and add it later.

Tips for better results

Take a clear photo of the brand label (model/serial) when possible.
Add items to a Space (Kitchen, Garage) so they’re easy to find later.
Upload the receipt or manual now if you have it—future you will be grateful.