All features
A complete system for everything you manage
What you can track
One system — four connected categories
Everything follows the same structure. Add an asset, build its history. Learn one category and the rest feel familiar.
Homes & properties
Maintenance schedules, service history, documents, and costs — organized by property.
Explore Homes
Vehicles
Service history, mileage reminders, costs, and documents for every vehicle.
Explore Vehicles
Pets
Vaccinations, vet visits, medications, and care reminders for every pet.
Explore Pets
Belongings & inventory
Receipts, warranties, manuals, and replacement value for important items.
Explore Belongings
What's inside
Your records, reminders, and history, finally connected.
The product is not a pile of features. It's a connected memory layer for your assets — what happened, what's due, where the proof lives, and who needs access.
One source of truth
Receipts, warranties, service history, notes, and documents stay attached to the asset they belong to.
Stay ahead of maintenance
Upcoming, overdue, and completed care live in one view so small issues surface before they get expensive.
Answers from your own data
Ask plain questions and get context from your actual records, not generic advice from the internet.
One shared system
Invite family or teammates so the history, tasks, and decisions stop living with one person.
Properties & spaces
Track upkeep, service history, and documents by home, room, or system. Seasonal checklists included.
Vehicles
Log repairs, oil changes, mileage, costs, and warranty details. Works for cars, RVs, boats, and motorcycles.
Pets
Track vaccinations, vet visits, medications, and care reminders for every pet.
Belongings & inventory
Store receipts, warranties, manuals, and replacement value. Evidence for insurance built in.
Reminders & timelines
See what is due, overdue, and already completed across every asset. Calendar, card, and table views included.
AI maintenance plans
When you add an asset, AI suggests a maintenance schedule with cost estimates and DIY vs pro guidance.
Service providers
Every maintenance record links to the provider who did the work. Build a trusted list over time.
Documents & files
Attach receipts, invoices, manuals, warranties, and photos directly to any asset or maintenance record.
Sharing & collaboration
Invite family or team members with role-based permissions. Assign tasks with clear ownership.
QR asset labels
Generate a QR code for any asset. Scan to jump directly to its record — maintenance history, warranty info, notes, photos, and Copilot access instantly.
Public message forms
Let anyone send a maintenance request, incident report, or feedback about an asset via QR code. No account required. Lands in your Inbox with attachments.
Inbox
Forwarded emails and messages from public QR forms land here together. Review, triage, convert to tasks, and save attachments to asset files.
What it looks like
The same structure across everything you manage
Each category has its own workspace — schedules, history, files, and notes all organized in a familiar layout.
AI setup
Add an asset — get a maintenance plan
When you add a property, vehicle, pet, or belonging, AI analyzes the asset and recommends a maintenance schedule automatically. Nothing is added without your approval.
Suggested maintenance
AI recommends common maintenance tasks based on the asset type, age, and usage.
Cost estimates
See expected maintenance costs before you commit — so there are no surprises.
DIY vs professional
Each task is flagged as self-serviceable or professional-recommended.
Nothing without your approval
Review every suggested task and confirm before anything is added to your schedule.
Scheduling & calendar
Everything due across all your assets, in one view
The unified calendar shows upcoming, overdue, and completed work across every home, vehicle, pet, and belonging — so nothing slips through.
Your Copilot
Ask anything about what you own
The iMaintain Copilot searches your own records and gives you direct answers — no generic advice, no manual searching.
When was my water heater last serviced?
Pulls the exact service record — date, technician, and cost — in one query.
What maintenance is overdue right now?
Lists every overdue task across all your assets with how many days past due.
Show the receipt for my last HVAC repair.
Finds the attached receipt instantly without manual folder searching.
When is my car's next oil change due?
Shows the upcoming service date and mileage milestone based on your records.
How much have I spent on maintenance this year?
Aggregates all logged costs across every asset for any time period you specify.
Inbox
Every message about your assets, in one place
Messages arrive two ways: forwarded emails sent to your personal iMaintain address and public QR forms tied to a specific asset. Review attachments, convert maintenance requests into trackable tasks, save files directly to the asset's library, and let Copilot analyze what was submitted.
History & costs
A permanent record — and a clear cost picture
Every repair, service, and maintenance task becomes part of the asset history. Every task can include costs — so over time you build a clear financial picture of what ownership actually costs.
Full service history
Every completed task is logged with date, notes, and who did the work.
Cost tracking per asset
Attach costs to tasks. See maintenance spend by asset, category, or year.
Resale documentation
When you sell, you have a documented history that increases buyer confidence.
Insurance-ready records
Pull up relevant history instantly for claims, appraisals, or disputes.
Documents & files
Everything filed where it belongs
Stop digging through email for a warranty or invoice. Attach files directly to the asset or task — find them instantly when you need them.
Receipts & invoices
Attach receipts directly to the maintenance task they belong to.
Manuals & guides
Store product manuals and instructions with the asset itself.
Warranties
Keep warranty documents in one place — searchable when you need them.
Photos
Upload before/after photos and condition records for any asset.
Sharing & collaboration
Maintenance is rarely a solo effort
Invite family members, partners, or team members to share access. Assign tasks, track progress, and ensure nothing depends on just one person.
Multiple users
Invite family members or team members to share access to your assets.
Task assignments
Assign maintenance tasks to specific people — with visibility for everyone.
Permissions
Control who can view, edit, or manage each category of assets.
Built on trust
Your data stays yours.
iMaintain is built for long-term ownership. Keep your records portable, searchable, and available as your life changes.
Privacy by default
Records kept secure, never sold or shared with advertisers.
Export anytime
Download your full records as a human-readable ZIP. No lock-in.
AI that doesn't train on you
Copilot uses your data to answer questions. It never trains on it.
Controlled sharing
Role-based access. Invite family or teammates with clear permissions.
Start Organizing the Things You Own
Create your free account and begin building your maintenance records today.